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Welcome to Redcliffe Nursery School

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GDPR - Privacy Notice

Privacy Notice - visitors to our website

We use Google Analytics (GA) to collect statistical data about our visitors and how they use our site so that we can improve our website. The GA cookies collect information including the number of visitors to the site, where visitors have come to the site from and the pages they visited.

We collect this information in a way that does not identify you and the data is not shared with anybody else.



Privacy Notice (How we use pupil information)

Redcliffe Nursery School is the Data Controller for the use of personal data in this privacy notice.


The categories of pupil information that we process include:

  • personal identifiers and contacts (such as name, unique pupil number, contact details and address)
  • characteristics (such as ethnicity, language, pupil premium and free school meal eligibility)
  • safeguarding information (such as court orders and professional involvement)
  • special educational needs (including the needs and ranking)
  • medical and administration (such as doctors information, child health, dental health, allergies, medication and dietary requirements)
  • attendance (such as sessions attended, number of absences, absence reasons and any previous schools attended)
  • assessment information
  • behavioural information (such as exclusions and any relevant alternative provision put in place)
  • parental permissions for trips, photo consent
  • CCTV


Why we collect and use pupil information

The personal data collected is essential, for the school to fulfil their official functions and meet legal requirements.

We collect and use pupil information, for the following purposes:

  1. to support pupil learning
  2. to monitor and report on pupil attainment progress
  3. to provide appropriate pastoral care
  4. to assess the quality of our services
  5. to keep children safe (food allergies, or emergency contact details)
  6. to meet the statutory duties placed upon us by the Department for Education


The lawful basis on which we use this information

We collect and use pupil information under section 537A of the Education Act 1996, section 83 of the Children Act 1989, The Data Protection Act 2018 and The UK General Data Protection Regulation including Article 6 ‘Lawfulness of processing’ and Article 9 ‘Processing of special categories of personal data’



Collecting pupil information

We collect pupil information from a number of sources, for example, registration forms at the start of the school year or Common Transfer File (CTF) or secure file transfer from previous school.


Pupil data is essential for the schools’ operational use. Whilst the majority of pupil information you provide to us is mandatory, some of it requested on a voluntary basis. In order to comply with the data protection legislation, we will inform you at the point of collection, whether you are required to provide certain pupil information to us or if you have a choice in this and we will tell you what you need to do if you do not want to share this information with us.



Storing pupil data

We hold pupil data securely for the set amount of time shown in our data retention policy.


Why we share pupil information

We do not share information about our pupils with anyone without consent unless the law and our policies allow us to do so.


Who do we share pupil information with?

We routinely share pupil information with:


  • schools
  • local authorities
  • the Department for Education (DfE)
  • other health professionals where applicable
  • SIMS



Department for Education

The Department for Education (DfE) collects personal data from educational settings and local authorities via various statutory data collections. We are required to share information about our pupils with the Department for Education (DfE) either directly or via our local authority for the purpose of those data collections, under:

section 3 of The Education (Information About Individual Pupils) (England) Regulations 2013.

All data is transferred securely and held by DfE under a combination of software and hardware controls, which meet the current government security policy framework.

For more information, please see ‘How Government uses your data’ section at the end of this notice.


Local Authorities

We may be required to share information about our pupils with the local authority to ensure that they can conduct their statutory duties under


The local council also shares a limited amount of school enrolment information with the South West Child Health Information System (CHIS), which is used by local organisations to deliver child health services safely, effectively and efficiently. The CHIS maintains a record of all children from birth up to the age of 19 and receives data from General Practice, maternity departments, health visitor providers, screening providers and school age vaccination providers. 


The information shared by the school with CHIS includes:


  • School assigned ID and/or NHS number
  • Pupil name and gender
  • Pupil date of birth
  • Pupil home postcode
  • Pupil start date at the school


The CHIS is commissioned by NHS England on behalf of Public Health England and the service is provided by Health Intelligence Ltd.  If you require further information about the CHIS, how it works and how information is shared and protected, please visit:



Requesting access to your personal data

Under data protection legislation, parents and pupils have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child’s educational record, contact


You also have the right to:

  • object to processing of personal data that is likely to cause, or is causing, damage or distress;
  • prevent processing for the purpose of direct marketing;
  • object to decisions being taken by automated means;
  • in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and
  • a right to seek redress, either through the ICO, or through the courts


If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the Information Commissioner’s Office at


For further information on how to request access to personal information held centrally by DfE, please see the ‘How Government uses your data’ section at the end of this notice.


Withdrawal of consent and the right to lodge a complaint

Where we are processing your personal data with your consent, you have the right to withdraw that consent. If you change your mind, or you are unhappy with our use of your personal data, please let us know by contacting


Last updated

We may need to update this privacy notice periodically so we recommend that you revisit this information from time to time. This version was last updated on 25/02/2021




If you would like to discuss anything in this privacy notice, please contact: